The 5 Best Free Apps for Orange County Businesses

A monitor with various app icons, symbolic of our list of 5 great free apps.

Nowadays, modern technology plays a vital role in almost every aspect of the business world, both in Orange County and beyond. No matter the size or nature of your business, if you’re not making the most of available technology, you’re likely a step behind the competition. But making the most of modern technology doesn’t necessarily mean paying thousands of dollars in app subscriptions. There are many free apps in the market today that offer valuable benefits for any business. As champions of the OC business community, we want you to thrive – that’s why we’ve put together this list of the 5 best free apps for Orange County businesses. Read on for some great apps that might help your business.

Free App #1: Evernote

Many businesspeople need to remember a million things at once. Unfortunately, that is nearly impossible for most human beings. However, this free app makes it possible. With Evernote, you can store, organize, and share anything you want. From texts to voice notes to web pages, Evernote will help you keep track of everything.

With just a single click, Evernote allows you to transform content into digital notebooks that you can organize as you like and access at will. Come across a website for an obscure product that might help your business in 6 months? Put it in a notebook. Want to add some ideas on how to use it? Put it in. Find another option? You guessed it, put it in the notebook. While you’re at is, throw in some notes from your meeting and a voicemail from your district manager as well. Then, when you’re finally ready to get going on the project you can circle back. It is a great organizational tool optimized for the digital world. If you do a lot of research or have a lot of information to organize, Evernote is for you.

Free App #2: Slack

As a collaboration platform, Slack will help simplify your business communications. It provides a powerful solution for sending and receiving messages, transferring files of all types, and engaging in other forms of collaboration. (It’s also extremely hip, by the way.)

If your team uses Slack, they’ll be able to work together on the same file, with each employee receiving a specific level of access in terms of what they can do. For example, some people may just be able to observe, others may be able to make notes, and others can actually make edits. It also offers excellent integration, storage, and reporting functions, and there’s no need to worry about your privacy – the app uses advanced security standards which encrypt your data both in transit and at rest.

Slack also offers various remote communication options which have become extremely popular as remote work has grown in popularity. From audio/video conferences and online meetings to group chats and digital messaging, Slack has you covered. It’s sort of one stop shopping for collaboration of all kinds. If you need something along those lines, definitely check it out. And if you need a really robust offering, you can always upgrade to one of their paid plans.

Free App #3: Google Drive

When it comes to cloud storage platforms, Google Drive is by far one of the most affordable options. The free plan of Google Drive will give you 15GB of storage space which is quite a lot. But, if you need more space, you can always upgrade to a paid plan.

With Google Drive, you can effortlessly create and share documents, spreadsheets, slideshows, and much more. Multiple members of your team can have access to the same document, which will allow you and your team to collaborate easily. As was the case with Slack, you can grant each user either editing or viewing only access, so you can control who can do what. Of course, only the people you share your files with will have any access at all, and you can access your data anywhere so long as you have an internet connection. (And a computer, of course.)

As is commonly the case, if you need more bells and whistles, just upgrade.

An old school cash register, symbolic of saving money with free apps.
Want to save money? Use free apps. We’re 3 into our list of the 5 best free apps for Orange County businesses. Read on for the last two!

Free App #4: Square

Have you ever failed to close a sale because you don’t offer enough payment options? With the Square app, you’ll never miss out on revenue just because you can’t get paid. Square is a POS (Point of Sale) application that allows you to accept cash, chip cards, contactless cards, and even mobile payments.

That’s not all this app has to offer though. You can also use Square to keep track of your stock and inventory, and at the end of each day, week, or month, Square can generate reports analyzing your sales. With this app, you can also set discounts for customers, receive orders, manage sales disputes, email customers their receipts, and much more.

There a couple small caveats: you’ll need to buy the Square Reader to be able to receive cashless payments, and like all POS systems, there is a processing fee for transactions, but the app itself is both free and quite robust.

Free App #5: Asana

You can forget the hassle of project management with Asana. This free app will help you plan, track, and manage various projects using just one dashboard. It enables you to create and assign tasks, set deadlines, track time, and do everything else related to project management. Basically, it enables you to stay up to date on the status of your projects, plan out your next steps, keep track of how often you meet your deadlines, and perhaps most importantly, avoid forgetting to do something.

If you have a lot going on and want to manage your projects efficiently, Asana is a great way to go. The free version grants access to up to 15 users, and if you want some extra bells and whistles you can always upgrade to the paid version. Oh yes, we nearly forgot – Asana also displays cools unicorns whenever you complete a big task. How’s that for motivation.

When it comes to apps, there is no single solution that suits every business. You can use one or a combination of the apps here. It all depends on your business needs. In the end, the whole point of using an app is to reduce the number of tasks you need to do or enable you to do them in a more efficient or cheaper manner. Hopefully this list of the 5 best free apps for Orange County businesses has helped!

Want to learn even more about apps? Check out this great post on the best project managements for businesses, or the 5 best apps for QuickBooks Online. Or, just check out the best bookkeeping, accounting, and business blog in Southern California.

Who are we? We’re My OC Bookkeeper, the best bookkeeping and business advisory firm in Orange County, CA. We understand the challenges of running a business in Southern California and offer a wide range of bookkeeping and consulting solutions catered to your specific needs. So if you’re in the OC (or SoCal in general) and need some help with the finance side of things, reach out to us today. Let’s do great things together!

Want to learn more about what we do? Click on the surfers to find out!

The 6 Best Project Management Apps for Your Business

Colorful sticky notes saying 'To Do', 'Doing', and 'Done', symbolic of project management.

Running a business in Orange County can be a challenge. That’s why you need to obtain all the help and support you can get. Relying on documents and spreadsheets alone to manage everyday business tasks is not enough anymore. You need to find a good project management app you can count on.

When it comes to project management apps, there is no one size fits all solution. You need to choose the project management tool that best serves your needs and the nature of your business. However, any project management app you choose should make your workflow more organized and efficient. It should help you maximize your output with minimum effort. A good project management tool should also be fast to load and should have an easy-to-navigate interface.

With so many project management apps in the market today, choosing the best one can be confusing. To help you out, here are our recommendations for the best project management apps.


If flexibility is what you need, then this project management software is the best for your Orange County company. Asana stands out as the best free project management app out there. It allows you to add up to 15 people and use a good chunk of its features for free. As your business grows, you can also enjoy the amazing, advanced features it offers in its premium plan.

With Asana you will enjoy ultimate flexibility. There is no right or wrong way to create a project or task. List format is the default view; however, you can easily switch to board, timeline, calendar, or dashboard layout. This way, you can stay in control of how you want to view and organize your work.

The well-designed, colorful interface is extremely easy to use, so your team won’t waste time trying to learn and adapt to the app. Asana also integrates with almost every other software your business might use, such as Microsoft Teams, Adobe Creative Cloud, Salesforce, Slack, MS Office 365, Google Calendar, Gmail, Outlook, Google Drive, Vimeo, DropBox, and many more.


The great reporting features are what set this project management app from the rest. Wrike will be a great tool if you like to quickly gather detailed information about the workflow in your company. With a personalized dashboard, you can add widgets to see the most essential information for your work. These widgets can include items like to-do today, overdue tasks, tasks created by me, and so on.

Similar to Asana, Wrike also offers flexibility. However, in this project management app flexibility comes in a more structured way as you can customize what information is required for each task. It also offers a solid free plan with unlimited users. This can be extremely appealing if your OC business runs on a tight budget.

Used by huge companies like Uber, Adobe, Hulu, and Unilever, you can’t go wrong with this project management app. comes with great features and a colorful, user-friendly interface. That is why it is popular amongst both large and small businesses. To suit companies of all sizes, offers 5 pricing plans. is considered a very elegant system. The color-coded tags will help you easily scan and filter your tasks. For better visibility and organization, you can use different views to see what is being done, when and by whom. This project management software also offers great time-tracking abilities and collaboration features, like chat.

Hands on a keyboard, symbolic of working hard while using a project management app.
Select the best project management app for your business to help ensure you are working as efficiently as possible.


Looking for the best Kanban board tools in the project management space? Choose Trello! You can use this project management app as your primary planning and organization tool. Trello can also complement any other software you use for your daily business tasks.

Unlike other complicated project management apps, Trello is extremely easy to use. Thanks to its intuitive, drag-and-drop interface, your team will quickly learn how to use it. Even if you are on the free plan, Trello offers unlimited card creation. No need to worry, even if you have created hundreds of cards, you will not get lost in the app. Trello has enough filters to help you find quickly what you are looking for.

You can also enjoy other amazing features like project templates, mobile device management, and unlimited activity logs. To add some fun to your daily work schedule, Trello also allows you to use customized backgrounds and stickers.


Just as the name suggests, TeamGantt is the best project management app to use for Gantt charts. If your business relies heavily on Gantt charts, look no further. With this app, you can build a base Gantt chart and save it as a template. Later, you can reuse this customized template as many times as you want.

TeamGantt is also packed with other amazing collaborative tools and useful features, such as project plan templates and project planning filters. This app is also mobile-friendly. It can easily integrate with Slack, Trello, and Dropbox.

Want to learn even more about cool apps? Check out our post on the best apps for QuickBooks online, or our post on the never ending battle to determine whether QuickBooks or Xero is better accounting software.

Choosing the best project management app for your Orange County business is critical. However, alone it is not enough for your business to thrive. You need to build a strong, reliable team by your side.

At My OC Bookkeeper, we don’t regard ourselves as just an outside bookkeeper. We see you as a partner. That is why we do our best to help your business achieve its goals. You can rely on us not just for recommending great project management apps and software. My OC Bookkeeper can help you with anything related to business or accounting.

It doesn’t matter if your Orange County business is just getting started or already well-established, our services will help you grow. We don’t just cover day-to-day bookkeeping -you can count on us for anything that has to do with business finance. Don’t wait any longer, reach out to us today, and let’s do great things together!

Click on the surfers to learn more.