The 5 Best Apps for QuickBooks Online

Computer codes and various colors are reflected off of a woman's face, symbolic of using software applications that integrate with QBO.

When it comes to accounting software, QuickBooks Online is hands down the best. No wonder it is the most preferred in the business community in California and across the US. QBO offers your business much more than just remote access to your accounts anywhere, anytime – and that is exactly why we’ve compiled this list of the 5 best apps for QuickBooks Online.

Today, you will find hundreds if not thousands of applications that integrate seamlessly with QuickBooks, helping you to make the most of your software. Rather then having to spend hours manually inputting information, these applications help you to automate your financial operations and maximize efficiency.

With so many applications available, you may not know where to start. To help you cut through the clutter, here are our recommendations for the top five applications for QuickBooks Online.


Currently, one of the highest-rated apps for QuickBooks Online. Just as the name suggests, makes the billing processes of your business run faster and more smoothly. With this app, any bill you receive will be sent electronically to an inbox, entered, coded, and routed for approval. In addition, it enables you to go paper-free, decreasing your reliance on paper checks and hard copy invoices.

By downloading, you will be able to sync your bank account information with QuickBooks Online. All it takes is just a click of a button to pay your approved transactions. You can also create payment schedules, set reminders, and automate bills approvals, according to your unique business needs.


Also a favorite amongst QuickBooks Online apps. With this app, you won’t have to worry about all the hassle of timesheets anymore. TSheets will help you track your employees, during their working hours that is. Thanks to the GPS tracking feature, you can relax knowing that everything will be recorded accurately. Your employees can also easily record their working hours with just a touch of a button.

In addition to eliminating manual timesheets, it will also provide you with real-time reporting and may simplify your payroll process. It will also alert your team about any schedule changes via text, e-mail, or application notifications, and everyday tasks like leave management or labor allocations will be much easier to administer.

Once the timesheets of your employees get synchronized in QBO, you can easily start calculating your labor costs. Accordingly, you will be able to issue more accurate invoices and optimize your pricing for certain jobs or projects.

Hub Spot

If customer relationship management (CRM) is essential for your business, then getting this app is a must. HubSpot allows you to sync your CRM with your accounting software, which will enable you to see everything related to your leads and customers. (It may also help you increase your sales and speed up your customer buying cycle.)

Your customers can bring draft invoices into QBO and HubSpot will automatically send these drafts for review and approval. Working with multiple currencies? The multiple currency syncing feature will help you put together invoices for your foreign customers.

Hands type on and point at a laptop, symbolic of integrating apps with your QuickBooks software.
Integrate outside apps to get the most out of your QuickBooks subscription.


Expensify makes managing your business’s expenses easier. Forget about saving old receipts, filing an expense claim and waiting for it to get processed. With Expensify, all you need to do is take a picture of your receipt and upload it to the app. (Plus fill in a couple of boxes…)

Expensify will code and report the expense and submit it for approval. The expense will then get uploaded to the general ledger in QuickBooks. No more mistakes or wasted time on manual expense report spreadsheets. For an added bonus, the electronic approvals requirement reduces the risk of fraud.

Another great feature is the rapid reimbursement system. Once a report is fully approved, the money gets electronically transferred into the employee’s bank account. For all these reasons and more Expensify is considered the best app for automating the expense reporting process for QuickBooks Online.


The last app on our list, but definitely not least, is Salesforce. This app connects your business sales and finance teams together. This way, you will get a clearer picture of how your business is running.

Integrating the Salesforce app with QuickBooks Online will ensure consistency of information regarding sales orders, invoices, and payments. The app can also send automated reminders for invoices on behalf of your business and will ultimately provide you with more control and visibility over your cashflow.

There you have it. Our list of the 5 best apps for QuickBooks Online. We know that we have merely scratched the surface – there are hundreds of other useful apps out there. So, let us know if there are any other apps you think should have made our list. Maybe we can cover them in our future posts.

Looking to learn even more about accounting software? Check out this post discussing the age old accounting question: which software is better, QuickBooks or Xero?

By the way, we’re are not just good at recommending great accounting apps and software. My OC Bookkeeper can help you with anything related to business or accounting. We are Southern California’s premier bookkeeping, accounting, and business consulting firm. Our work doesn’t just cover day-to-day bookkeeping – you can count on us for anything that has to do with business finance, even building complex financial models.

It doesn’t matter if your business is just getting started or already well-established. Wherever you are in your business’s lifetime, our services will help you thrive. So, reach out to us today, and let’s do great things together! Check out the video below to learn more.