10 Ways Bookkeepers Help Save Businesses Money

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There’s an age-old adage: time is money.

One of the greatest ways to grow your business is to have the time available to spend nurturing it. Being able to clear up as many daily time sinks as possible will free you to develop your company, find new clients, and discover new and efficient ways to run your business. Innovation is crucial to overcome competition and draw new clients, so being able to dedicate yourself to new ideas is the life’s blood for your agency.

An easy way to make this happen is to outsource your bookkeeping to a trusted agency, which can not only save you an enormous amount of time but can also save you money in many ways.

Here are 10 ways that calling in a professional bookkeeping service can save your business money.

Professional Efficiency

Bookkeeper agencies have spent years (or even decades) specifically handling records, and they know how to do it in the least amount of time possible. They’re up to date with the most proficient methods to ensure that everything is done in an orderly and efficient way.

As they are well versed in legal processes and are adept at performing the job, you will not have to worry about facing penalties due to failures to meet financial deadlines.

Also, these services will spend far less time working on accounting than an employee who is not as well-versed in the realm of bookkeeping. You can end up saving money simply by cutting down on the costs due to the extended time an employee could spend trying to accomplish the same tasks.

With those responsibilities taken care of, that employee could be used somewhere else, which can allow you additional resources for other projects.


Errors can cost a lot of money and the less qualified a person is, the more likely they are to make mistakes in the books. Incorrect financials skew the value of your company and can cause you penalties and other detrimental results if the errors are not discovered. If they are, that’s more time spent researching and making corrections.

Professional bookkeepers are elite at their craft and are unlikely to make costly mistakes. When you put your trust in the experts, you will be able to bank on accuracy and ensure legal qualifications for your accounts.

Payroll Savings

As you won’t need to hire part-time (or full-time) help to maintain your books, this can save you on hourly wages. Plus, you won’t have to worry about providing benefits or other necessary expenses since you are not covering accountants.

You also have a variety of payment options with these companies and can choose if you want to do hourly rates or a fixed amount for services provided. That means you only pay for what you actually need and nothing more.

Productivity Benefits

With the saved time-expenditures a bookkeeper provides, you and your employees will have more time to focus on other projects, which can have mental health benefits. With less multi-tasking required, employees suffer less fatigue and make fewer mistakes and increase their job satisfaction.

Focusing on a small number of tasks means that those tasks can be done more efficiently and with increased results, which will help your company meet its goals and reach a broader audience as you can spend your time where it matters the most.


You aren’t required to give over every aspect of your accounts if you do not want to. You can opt-out of specific aspects and pick and choose which services you wish for the bookkeeper to provide. That way if you want more control over what is happening with your finances, but still want to save time and money on some arduous tasks, you can pick a plan that works for you.


As business waxes or wanes, you will find that you will have more or less time. In situations where you have less time, the bookkeeping services can prove invaluable. If, however, you are experiencing a slow period, you can take over your accounting again to save on costs.

The ability to determine when you need the services and when you don’t can help you remain flexible to keep your costs down and provide the best budgeting for your business during peak and slow periods.

Shopping Around

While outsourcing is more cost-effective than having a full-time employee handle the same work, you can also take advantage of shopping around to reduce costs on your professional bookkeeping.

Compare prices and negotiate with bookkeeping services so that you can save even more money by working out a deal that fits your budgets and finding a reputable service that will work with you on whichever features you wish. There is a multitude of options that provide different services, so you can find what you need at a cost that works for you.

Technological Savings

Keep in mind that while your business may not be able to afford top-tier bookkeeping technology, professional bookkeepers can. They will be using the top tools of the trade which can provide you with incredible statistical information and improved details on your finances.

Not only will you save money by the time spent, but you will receive the highest quality data and save money since you will not need to purchase the high-level technology to enjoy the same results.


As professionals, these bookkeepers have taken steps to provide optimum security for your data. As you are not placing sensitive data in the hands of regular employees, who may or may not prove trustworthy, your financial data will be safe and unlikely to face risks that can come with placing secure data in the hands of others.

They will also have high-quality protection software to keep your data safe from cyberattacks, so the added security in itself is an added bonus that saves you money and peace of mind.

Tax Benefits

With a bookkeeping service’s accuracy, attention to detail, and legal proficiency, tax time will be a smooth and easy process. Putting the responsibility in the hands of someone who deals with taxes all the time and knows what they’re doing will ensure that your company gets its taxes done in time and with alacrity.

We hope you enjoyed our article about the ways bookkeepers help save businesses money and how important they can be for the success of your business. MY OC Bookkeeper has the experience and expertise to help you with bookkeeping and business advisory services. Make sure to contact us here for a free consultation.

4 Best Things To Do in San Juan Capistrano

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Nestled between the big cities of San Diego and Los Angeles, the beautiful community of San Juan Capistrano might easily be overlooked by visitors and nearby locals alike. With so much to offer, however, we certainly don’t think this city should be outshined. Whether you’re visiting Orange County or live right nearby, it’s easy to have a fun-filled, eventful day in San Juan Capistrano. Here are some of our favorite things to do while in town.

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San Juan Capistrano.

Visit the San Juan Capistrano Mission

There are many missions throughout the state of California, but San Juan Capistrano is certainly one of the most popular, and the most striking. Sometimes referred to as the “Birthplace of Orange County,” a visit here will transport you back to colonial times with its preserved historical architecture, detailed exhibits, and award-winning self-guided audio tour.

There’s a reason this mission receives millions of visitors each and every year. If nothing else is, the San Juan Capistrano Mission is the must-visit on this list.

Visit A Museum

Of course, with such a rich colonial history, it’s no surprise that a museum visit or two would make for a great addition to any San Juan Capistrano trip. Especially if history and learning are your ideas of a good time, there are great places in the city to go for a bit of a history lesson.

San Juan Capistrano Historical Society walks you through the community’s past with different documents and artifacts, as well as tours through the Los Rios Historic District. The Blas Aguilar Adobe Museum gives you an in-depth look at the history of San Juan Capistrano.

Try Some Local Beer

Not all culture comes in museums and historical sites, of course. If you’re like us, you love supporting a bit of local artistry as well, especially when that means visiting local breweries. Besides, there’s nothing like a cold beer after walking around in the Orange County sun.

Capistrano Brewing Company is a great spot that serves several local beers, some brewed by them and some by other local brewers. They share a spot with Heritage BBQ, which means your ice-cold brew can be enjoyed alongside some delicious barbeque.

A picture of a beer, like you may enjoy in San Juan Capistrano.
Enjoy a beer in San Juan Capistrano.

Enjoy Some Afternoon Tea

Not everyone drinks beer, and that’s okay! If a little afternoon brew isn’t your cup of tea, perhaps you should consider The Tea House. This lovely spot for tea is another great option for sitting down and taking a breather while enjoying some delicious tea, as well as desserts and other treats. As much as we love a good beer, we’re suckers for some high tea as well.

These are our choices for some of the best things to do while in San Juan Capistrano, but there are certainly tons more options to enjoy while visiting. The city is, after all, a hidden gem among the huge Orange County cities. Did we miss your favorite spot or activity? Please let us know!

Orange County is full of entrepreneurs that run businesses of all sizes – check out My OC Bookkeeper if you are interested in bookkeeping or business advisory services. We have years of experience and understand a wide range of industries – including restaurants. Make sure to contact us here.

Before you go, check out an awesome 4th grader’s video report on the Mission in San Juan Capistrano. At My OC Bookkeeper we plan to hire her as soon as she is ready to go pro.